Receptionist/Office Manager

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IdilusHR, a local PEO, is looking for an experienced Receptionist/Office Manager for their Warrenville, Ill., office.  The right person for this position is a strong multitasker with great attention to detail and a positive attitude.  The Receptionist/Office Manager does the following:

  • Greet persons entering the the office, determine nature and purpose of visit, and director escort them to specific destinations.
  • Transmit information or documents to customers,using e-mail, postal service mail, or fax machine.
  • Schedule appointments and maintain and update appointmentcalendars. Manage the conference room calendar.
  • Perform office administrative support tasks,such as filing, typing memos, proofreading, transcribing handwritteninformation, or using spreadsheets to assist with, invoices, balance sheets, orother documents.
  • Enter accounts payable into Quickbooks with the support of Staff Accountant and CFO.
  • Provide information about establishments, such as the location of departments or offices, employeeswithin the organization, or services provided.
  • Collect, sort, distribute, or prepare mail,messages, or courier deliveries.
  • Organize, coordinate and plan catering for groupmeetings and office events.
  • Manage office supply inventory and keep officeand kitchen supplies stocked.
  • Provide light administrative support to CEO, forexample, support email, schedule meetings and assist with presentations.

Skills & Abilities:

  • Strong computer skills – Quickbooks, MS Office: Word,PowerPoint, Excel, Outlook
  • Personable, Teamwork oriented
  • Self-starter – willing to learn new things
  • Detail-oriented
  • Not afraid to ask questions
  • Familiar with ordering supplies online
  • Familiar with planning meeting/small company events
  • 2+ years of experienced as an Office Manager/Receptionist
  • College Education preferred

Location: Warrenville, IL
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